Azle ISD Off-Campus Physical Education Program Overview

  • Purpose of the Off-Campus Physical Education (OCPE) Program
    The purpose of the OCPE Program is to accommodate students who are making a serious effort to develop higher-level skills in a specific activity that exceed what the school district can offer through the general physical education program. The OCPE Program allows students in 7th through 12th grades to earn credits that meet the district and state physical education requirements. Students will be expected to be physically educated, along with being physically active. They will be expected to show accountability of skill development, learned physical activity and health concepts and social development through participation in their selected physical activity that is based on the Texas Essential Knowledge and Skills for Physical Education.

    Description of the Off-Campus Physical Education Program

    The OCPE Program is a partnership between Azle Independent School District and approved off-campus agencies that provide activities such as: Dance, Gymnastics, Yoga, Martial Arts, Swimming, and Archery. Game days and competitions will not count toward the total weekly participation hours (see category descriptions for required weekly hours). Agencies must provide an alternative place of instruction during inclement weather. The physical activity offered at each agency should meet the TEKS. Students will receive a pass/fail grade for each six weeks period and a final numerical grade for the semester. The Physical Education Department will be responsible for supervising the OCPE Program standards to ensure that each student receives a quality, off-campus physical education experience.

    Students may participate in one of two different categories, Category 1 or Category 2, depending on their grade level. Please read below for complete a description of each.

    Middle School Students
    Students in grades 7 or 8 may participate during one semester per grade level in Category 2 only. Middle School students are not permitted to leave campus during the school day to participate in OCPE.

    High School Students
    High school students may participate in either Category 1 or Category 2. High school students approved for Category 2 may earn 0.5 credits per semester for a total of 1.0 credit (2 semesters) toward their high school physical education graduation requirement. High school students approved for Category 1 may earn up to a total of 4.0 credits (8 semesters). This total includes their high school physical education graduation requirement (1.0 credit) and up to 3.0 credits to be counted as state elective credits. Students may not be enrolled in OCPE and any other general Physical Education class or Physical Education substitution (Athletics, Dance, etc.) at the same time.

    Middle and High School Students
    In order for a waiver to be granted, AISD will follow the guidelines set by the law as stated in Texas Administrative Code (TAC) §74.11(d)(7)(C). The term “appropriate” implies, among other things, that the substitute activity is in congruence with the Physical Education Texas Essential Knowledge and Skills (TEKS) as closely as possible, if not above, and beyond the rigor of the standards.

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    Category 1 - High School (Olympic/National Level): Participation and/or competition include a minimum of 15 hours per week of highly intensive, professional, supervised The training facility, instructors, and the activities involved in the program must be certified by the superintendent to be of exceptional quality. Students qualifying and participating at this level may be dismissed from school one class period per day and may not miss any class other than Physical Education.

    In the event a Category 1 OCPE student is absent from school (a maximum of five school days per school year) due to state and/or national competition, the District shall make no distinction between absences for UIL activities and absences for Category 1 OCPE activities. The agency coordinator must notify the PE Office of absence at least 14 days in advance so that we may notify the student’s campus.

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    Category 2 - Middle and High School: Participation includes a minimum of 5 hours per week at a private or commercially-sponsored agency that provides physical activities which include those certified by the superintendent to be of high quality and well supervised by appropriately trained instructors. Students certified to participate at this level may not be dismissed from any part of the regular school day.

Application Procedure

    1. Students will be scheduled for Physical Education classes based on their physical education requirement needs until OCPE Program approval has been granted.
    2. Students must print and complete the Off Campus Physical Education Waiver Program and District Approval Form and turn in to their counselor at Azle High School.
    3. Students must take the Application to the Agency to have the OCPE Coordinator sign the application.
    4. Students must obtain their school counselor’s signature on the OCPE program application.
    5. Counselors will conference with students to discuss graduation requirements and to determine if the student needs the OCPE credit.
    6. Parents, students, and counseling office will keep a copy of this Application for their records.
    7. The OCPE student application must be received by the AHS Counseling Office, fax or hand delivery on or before the FIRST SCHOOL DAY OF EACH SEMESTER AT MIDNIGHT. Deadlines will be strictly enforced. Note: It is the responsibility of the student/parent to submit completed applications. Counselors or agencies should not submit student applications.
    8. After Applications are reviewed, confirmation emails will be sent to students’ counselors. Counselors will then notify students and make appropriate schedule changes.
    9. Parents and students should confirm that OCPE appears on student’s schedule at the beginning of each semester and that student has received a pass/fail on their report card each six weeks.
    10. A new OCPE Program Application must be submitted each school year.

Responsibilities

  • Student/Parent Responsibilities:

    1. All documentation from parents, agency/instructors, and counselors must be completed and submitted by the required deadlines, which are on or before the FIRST SCHOOL DAY OF THE FALL OR SPRING SEMESTER BY MIDNIGHT. It is suggested that parents and students start this process at least 2-3 weeks before the start of the semester to meet all of the documentation and scheduling requirements. Delinquent information will result in denial of the student application.
    2. Students may only participate with one agency at a time. Credit cannot be issued for summer activities.
    3. Students must participate 15 hours per week for Category 1 or 5 hours per week for Category 2 at the approved agency from the beginning of each semester and continue through the entire semester (total of 18 weeks) or transfer into a general PE class to receive 0.5 credits for Physical Education. For the OCPE Program, 1-1½ hours of participation is equivalent to one day of attendance or absence.
    4. The Texas Education Agency authorizes school districts to award physical education credit for a student participating in appropriate privately or commercially-sponsored physical activity programs if specific guidelines are The Texas Administrative Code (TAC) Chapter 74: It is the intention of the Texas Education Agency that the various off campus substitutes for the high school physical education graduation requirement must be “exceptional” or “high” quality for Category 1 and of “appropriate” quality for Category 2. The substitute activity should be in congruence with the Physical Education Texas Knowledge and Skills (TEKS) as closely as possible, if not above and beyond the rigor of the standards.
    5. As in all classes, Category 1 and 2 OCPE students must meet the 90% attendance rule. The OCPE Attendance Policy is as follows:
      Excused Absences: A student is absent from class due to a UIL school function or illness verified by a doctor or parent note. Note: A Category 1 OCPE student may be granted excused absence(s) for a state and/or national level competition. A maximum of five days per school year may be missed.
      Unexcused Absences: A student is ill without a doctor’s note, attending a non-UIL school function/outside school activity without a parent note or choosing not to attend a scheduled OCPE class.
    6. Students must continue to attend agency classes if injured. They will receive alternative activities and lessons, but still must meet the minimum required hours per week based on their category. If injury extends beyond one week, a doctor’s note must be given to the OCPE Agency Coordinator specifying what the student can and cannot do and when they can return to full participation. The Agency Coordinator must contact the AHS Counselors Department for further assistance if injury/illness extends beyond one week.
    7. Parents/students should ensure OCPE is placed on the student’s schedule by your campus during first six weeks of school. Grades submitted by the agency should appear on each report card. If they do not, please contact your counselor immediately.

    Agency Responsibilities:

    1. Agency shall designate an OCPE Agency Coordinator who will be solely responsible for training all instructors to ensure that all OCPE Program requirements are being met. Every Agency must have at least two approved instructors. Coordinator can be listed as an instructor if appropriate.
    2. Agency shall provide a clean and safe environment in which students are “well supervised,” meaning that the instructor shall be present at all times during the scheduled activity to provide guidance, instruction and to ensure safety.
    3. Agency premises at which AISD students receive services must be located within 30 miles of AISD school boundaries.
    4. Agency shall provide an alternative place and plan for students participating in the OCPE Program when there is inclement weather.
    5. Agency shall provide students an opportunity to meet the required weekly hours depending on their Category. Competition/Game participation will not count towards Category 2 required hours.
    6. Agency shall meet with AISD personnel during an announced or unannounced site visit. AISD will be expecting to see evidence of learned Physical Education AISD will be looking for skill development, learned physical activity and health concepts and social development by observing students participating in appropriate activities.
    7. Agency shall ensure that all local ordinances and state and federal laws are observed in its provision of services to AISD students, including but not limited to the Family Educational Rights and Privacy Act (FERPA), 20 USC §1232g, et seq., 34 CFR §99.1, et seq.

    OCPE Agency Coordinator and Instructor Responsibilities:

    1. The OCPE Agency Coordinator shall ensure that all instructors are “appropriately trained” for Category 2 or “exceptionally trained” for Category 1, meaning that the Agency shall provide certification and/or documentation of instructor training and experience.
    2. The OCPE Agency Coordinator shall ensure that all instructors teach and discuss the agreed upon Physical Education TEKS curriculum during scheduled practices and/or scheduled OCPE Program instruction time.
    3. The OCPE Agency Coordinator shall ensure that all instructors are following the weekly Physical Education TEKS curriculum.
    4. The OCPE Agency Coordinator shall ensure that all instructors provide pass/fail grades based on the AISD OCPE Grading Policy, which includes student written work, student participation, test scores and any additional Agency assignments.
    5. The OCPE Agency Coordinator shall provide the required documentation (student grade and attendance form) to counselors, and AISD OCPE Coordinator on or before the identified date. Azle ISD will provide a copy of the school year calendar and the grading report period dates prior to the start of the school The calendar may also be accessed at www.azleisd.net.
    6. The OCPE Agency Coordinator shall notify the AISD OCPE Coordinator and the school counselor if students choose to transfer into a general physical education class and/or do not meet the 90% attendance requirement. For the OCPE Program, 1-1½ hours of participation is equivalent to one day of attendance or absence.
    7. In the event a Category 1 OCPE student is absent from school due to state and/or national level competition, the District shall make no distinction between absences for UIL activities and absences for Category 1 OCPE activities.
    8. A Category 1 OCPE student may be granted excused absence(s) for a state and/or national level A maximum of five days per school year may be missed. The Agency must provide written notification two weeks prior to the competition and must be sent to the Health and Physical Education Supervisor explaining date(s), place and time of the state and/or national level competition. The Health and Physical Education Supervisor will then notify the student’s campus. The OCPE Agency Coordinator must provide AISD with current instructor(s) contact information, teaching credentials, CPR certification, Texas and National Background Checks at least two weeks prior to the start of the school semester.
    9. The OCPE Agency Coordinator shall NOT sign OCPE Program applications after the deadline dates have passed. Late or incomplete applications will not be considered.
    10. The OCPE Agency Coordinator will meet all OCPE paperwork deadlines set by the Physical Education Coordinator.